Activity log · Append-only · Entry Nos. 0865–0879

The permanent record.

Everything Keel does — and everything you decide — lands here in order, forever. Entries are never edited after the fact; a correction is a new entry that points at the old one. Open any line to read the full reasoning.

Sunday · August 2, 2026

08:02 Categorized Blue Bottle Wholesale −$312.40 → Supplies Auto

Reasoning on file 14th consecutive purchase from this vendor, and the previous 13 all filed under Supplies at the usual amount. Confidence 94% — above your 90% categorization threshold, so it was filed automatically and recorded here.

Entry No. 0879 · Keel · Auto · Rule §5.1 — categorization at/above threshold

07:45 Paid recurring bill — Cascade Utilities −$187.20 Auto

Reasoning on file 8th consecutive monthly bill from this vendor, and the amount is within 2% of its usual pattern — well inside the 15% deviation limit that would have turned it into a new decision. At $187.20 it also sits under your $500 auto-pay ceiling, so Keel paid it and logged the payment here.

Entry No. 0878 · Keel · Auto · Rule §5.2 — recurring bill under ceiling

07:41 Payment received — Fern & Field, invoice #219 +$2,850.00 Auto

Reasoning on file The deposit matched invoice #219 exactly by amount and payer name, so the invoice was marked paid and the receivable cleared from the 90-day forecast. No approval was needed — matching money you are owed to an invoice you issued is routine.

Entry No. 0877 · Keel · Auto · matched receivable to invoice #219

07:30 Sent first reminder — Hearthside Events, invoice #212, $1,975.00 Auto

Reasoning on file Invoice #212 crossed 7 days overdue this morning, and first reminders send automatically under your standing rule. Any second reminder, or a firmer tone, would come to you for approval first — escalation is never automatic.

Entry No. 0876 · Keel · Auto · Rule §5.3 — first notice only

07:15 Flagged a cash dip ahead — week 5 projected $8,400, below the $10,000 floor Flag

Reasoning on file The 90-day projection dips to $8,400 in week 5 — below your $10,000 cash-flow floor. A flag is not an action: the floor never blocks or moves money, it only gives you early notice. See the full projection on the Forecast page.

Entry No. 0875 · Keel · Flag · Rule §5.5 — floor alert, flag only

Saturday · August 1, 2026

16:40 Correction — Golden Hour Prints −$96.00 refiled Marketing → Office & Admin Correction

Reasoning on file You refiled this purchase from Marketing to Office & Admin. The original filing — entry No. 0864 of July 28 — stands untouched in the record; this new entry supersedes it going forward, and Keel learns from the change.

Entry No. 0874 · Owner · Correction · supersedes No. 0864 — Rule §5.7, corrections are new entries

16:12 Could not categorize — Bridge City Holdings wire +$2,300.00 → urgent queue To queue

Reasoning on file Keel could not find a confident match for this incoming wire — the best guess scored 31%, below the 40% hard floor where a transaction is marked Uncategorized rather than guessed at. It is waiting as the urgent item in Approvals with three options, including "Something else…".

Entry No. 0873 · Keel · Routed to queue as item No. 0876 · Rule §5.1 — below 40% hard floor

10:05 Approval resolved — categorized Petrichor Web Services −$240.00 → Software Owner

Reasoning on file Keel proposed Software at 71% confidence — below your 90% threshold — so the call was routed to you. You chose Software; the item left the queue with your attribution, and similar charges from this vendor will now file with higher confidence.

Entry No. 0872 · Owner · Decision via Approvals · Rule §5.6 — outcome logged with attribution

09:12 Categorized Meridian Insurance −$410.00 → Insurance Auto

Reasoning on file Quarterly premium — the 6th consecutive match on vendor, amount, and cadence. Confidence 97%, comfortably above your 90% threshold, so it filed automatically and was logged here.

Entry No. 0871 · Keel · Auto · Rule §5.1 — categorization at/above threshold

08:00 Routed to approval — second reminder for Marlow & Vine, invoice #204, $4,200.00 To queue

Reasoning on file Invoice #204 is 15 days overdue and the first reminder went unanswered. Only the first notice ever sends on its own — a second reminder always needs your approval. The item is waiting in Approvals.

Entry No. 0870 · Keel · Routed to queue as item No. 0875 · Rule §5.3 — escalation always manual

Friday · July 31, 2026

14:02 Held new-vendor payment — Nordic Roasting Equipment −$12,500.00 To queue

Reasoning on file This is the first payment ever requested by this vendor, and a first payment to a new vendor always routes to you — a permanent rail, independent of amount or confidence. Invoice #NR-1181, due August 8, is waiting in Approvals.

Entry No. 0869 · Keel · Routed to queue as item No. 0874 · Rule §5.2 — new-vendor first payment, locked rail

11:47 Held possible duplicate — Roastery Supply Co. −$890.00 × 2, same day To queue

Reasoning on file Same vendor, same amount, same day — a pair like this is never auto-resolved in either direction. Both charges are held from the books until you rule on them in Approvals.

Entry No. 0868 · Keel · Routed to queue as item No. 0873 · Rule §5.4 — duplicate pair, never auto-resolved

Thursday · July 30, 2026

15:30 Paused reminder sequence — Cobalt & Pine disputed invoice #209, $1,150.00 To queue

Reasoning on file The client disputed invoice #209 on July 29, so the reminder sequence paused entirely rather than continuing to escalate on schedule. Disputes always come to you — the item is waiting in Approvals.

Entry No. 0867 · Keel · Routed to queue as item No. 0870 · Rule §5.3 — dispute pauses reminders

09:18 Routed to approval — Riverside Supper Club −$148.32 categorization To queue

Reasoning on file The best category scored 62% — below your 90% threshold — with Meals & Entertainment and Marketing as the two closest candidates. Below-threshold calls go to you rather than being guessed at; the choice is waiting in Approvals.

Entry No. 0866 · Keel · Routed to queue as item No. 0871 · Rule §5.1 — below threshold, two candidates

09:00 Owner approved rent payment — Harbor Street Studio −$2,400.00 Owner

Reasoning on file At $2,400.00, rent sits above even the $2,000 maximum auto-pay ceiling, so it is always a manual approval. You approved the payment at 09:00 and it posted with your attribution.

Entry No. 0865 · Owner · Approved via queue · Rule §5.2 — above ceiling, always manual

The full record is retained indefinitely for dispute resolution and is never edited retroactively — corrections always appear as new entries. The log stays responsive well past 10,000 entries.